U.S. Based Virtual Assistant

U.S.-Based Virtual Assistant – RBT Hiring & Recruitment Support (ABA Therapy Practice)

I am the owner of a small therapy business seeking a reliable, detail-oriented U.S.-based Virtual Assistant to support our Registered Behavior Technician (RBT) hiring and recruitment process. This role is administrative and recruitment-focused (non-clinical). The ideal candidate has prior experience with Indeed, applicant screening, follow-ups, and scheduling, and is comfortable working independently while following established workflows.

This role is primarily focused on hiring coordination and applicant communication, not executive assistance.

Key Responsibilities

• Post, manage, and refresh job listings on Indeed
• Review applications and resumes using the provided screening criteria
• Send pre-screening messages and timely follow-ups to applicants
• Track candidates and hiring status in Google Sheets
• Schedule phone and virtual interviews using Google Calendar
• Send interview reminders and follow up with no-shows
• Maintain organized, up-to-date applicant records

Required Qualifications

• U.S.-based (required)
• Prior experience as a Virtual Assistant, HR assistant, or recruiter support
• Strong familiarity with Indeed Employer Dashboard
• Excellent written communication (professional, clear, friendly)
• High attention to detail and strong organizational skills
• Comfortable using Google Workspace (Gmail, Sheets, Calendar)
• Ability to follow step-by-step processes and templates

Core Skills

• Virtual Assistance
• Recruitment Support / Hiring Assistance
• Indeed (Employer Dashboard)
• Resume Screening
• Applicant Communication
• Scheduling & Calendar Management
• Google Workspace (Gmail, Sheets, Calendar)
• Data Entry / Tracking
• Administrative Support
• Professional Written Communication

Preferred (Nice to Have)

• Experience supporting healthcare, ABA, education, or therapy practices
• Experience coordinating hiring for hourly or entry-level staff
• Familiarity with applicant tracking spreadsheets or systems

Tools You’ll Use

• Indeed
• Google Workspace (Gmail, Sheets, Calendar)
• Written SOPs and templates (provided)

Hours & Timeline

• 5 –15 hours per week
• Flexible schedule during U.S. business hours
• Ongoing, long-term opportunity based on performance

What Success Looks Like

• Steady pipeline of qualified RBT candidates
• Prompt, professional communication with applicants
• Clean, accurate hiring tracker
• Reduced administrative workload for the business owner

To Apply Please include:

• Your experience with Indeed or recruitment support
• Your experience supporting U.S.-based businesses
• Your experience supporting healthcare, ABA, education, or therapy practices
• Your availability (hours per week)
• Why you are a good fit for a long-term VA role